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Petty Cash Request Policy

The Library's petty cash account is used to reimburse employees for out-of-pocket purchases of low-value supplies and services. Requesting petty cash is only an option in the case of emergency purchases, or if it is not possible to proccess the purchase through Library Purchasing. The expenses must be authorized by the Unit Head and meet the same eligibility requirements as other Low-Value Purchase Order (LVPO) or bluCard purchases. Expenses must be appropriate for the fund and chartstring to be charged.

Receipts are required to receive petty cash reimbursements. No cash will be disbursed prior to purchase. Reimbursements may not exceed $25 per transaction.

No travel or entertainment purchases will be allowed to be reimbursed from the petty cash fund.

Petty Cash Reimbursement Procedures:

  • Complete the Petty Cash Request Form.
  • Obtain the required signature from your Unit Head.
  • Tape your receipts on the form or on a blank sheet of paper.
  • Bring the form and receipts to LBS.
  • Sign to acknowledge receipt of the reimbursement.