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Entertaining While Traveling

If you plan to incur entertainment expenses while on travel status, please provide the business purpose of the entertainment expense in the 'Business Purpose' section of your Travel Pre-approval Form and include the estimated entertainment expense amount in the 'Meals and Incidentals' portion of the form.

Please include the entertainment costs incurred while traveling in your Campus Travel Report when you return from your trip. Please check-mark entertainment in the “Special Circumstances” page of the Campus Travel Report. Indicate meal type (breakfast, lunch or dinner), total number of attendees, guest list (full name and affiliation), and business purpose. Please record the entertainment meal expense amount in the “Daily Expenses” page. Itemized receipts are required for expenses $75 or more per occasion.