BEFORE
DURING
AFTER
Please submit your expenses for reimbursement within 30 day of returning from your trip or completing your activity. Review the table below to determine your next steps.
For help navigating the Campus Reimbursement System, here is a step-by-step guide on how to enter your expenses. If you have any questions regarding Travel policy or how to submit a request, please contact our LBS travel staff.
If you have incurred... | Please... |
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ONLY direct billed expenses |
|
ONLY Out-of-Pocket Membership, Registration, or Course Materials (No Travel) | Submit the Library Travel Expense Form with your actual expenses and uploaded receipt(s). |
Out-of-Pocket expenses (Involving Travel) |
Only Out-of-Pocket Travel Expenses Go to the Campus Reimbursement System and create a report. Leave the chart string section blank, upload receipts, and save the report. Go to your Library Expense Report to enter the Campus Report ID (TRV000xxxxxx) and submit to LBS. AIRFARE is direct billed Go to the Campus Reimbursement System and create a report. When completing the form, include your actual airfare total and Direct Bill ID. Leave the chart string section blank, upload receipts, and save the report. Go to your Library Expense Report to enter the Campus Report ID (TRV000xxxxxx) and submit to LBS. REGISTRATION/MEMBERSHIP is direct billed Go to the Campus Reimbursement System and create a report, omitting your direct billed registration/membership expenses; an LBS Analyst will document these in the Library System. Leave the chart string section blank, upload receipts, and save the report. Go to your Library Expense Report to enter the Campus Report ID (TRV000xxxxxx) and submit to LBS. Recurrent Local Travel Create monthly reports in the Campus Reimbursement System, leave the chart string section blank, upload receipts, and save the report. Please paste the campus Report ID (TRV000xxxxxx) in the "Campus Reimbursement System TRV Number" field of your Library Expense Report. A Recurrent Local Travel Log is available to you as a tool to document your expenses as they accumulate. For more details, please review our Recurrent Local Travel instructions. |
Out-of-pocket expenses + direct billed rental car expenses or direct billed lodging |
Submit the Library Travel Expense Form with all of your actual expenses and uploaded receipt(s) or invoice(s). An LBS Analyst will process your reimbursable travel expenses in the Campus System. Recurrent Local Travel If your recurrent local travel includes direct billed Fleet Services/Fuel Card expenses, report your monthly expenses in a Recurrent Local Travel Log provided by LBS and upload this log and your receipts to your Library Travel Expense Report. An LBS Analyst will process your reimbursable travel expenses in the Campus System. |