Business Services

You are here

Reimbursing Non-UCB Travelers

The following information is required to reimburse a non-UCB traveler:

  1. A mailing address for the reimbursement check

    • If mailing address is U.S. based or payment includes honoraria, contractor services, scholarship, or fellowship grants, then the traveler’s U.S. Social Security Number or Individual Taxpayer ID Number (ITIN) is required.

  2. If the traveler is a U.S. citizen or permanent resident, please provide the traveler's Social Security Number

  3. If the traveler is a Visa holder, please provide the following items:

    1. Visa classification
    2. A copy of the traveler's passport
    3. A copy of an I-94 (Alien Departure Record)
    4. A completed UC W-8BEN form
    5. If the traveler is a B-1/B-2/WB/WT Visa Holder, a completed Certification of Academic Activity

Units that host foreign visitors should inform their guests about the University's reimbursement policy to make sure they have the proper Visas. For more details, review the guidelines for reimbursing foreign visitors.

Related Topic(s):