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Timetable for Merit and Special Reviews

Librarian Review Timetable 2019-2020
for Academic Merit and Special Reviews

November 1, 2019 to November 15, 2019:

Review initiators will confer with librarians. Any recommendations for an off-cycle review for a librarian who is not automatically scheduled for a merit review during this review period should be brought to the Library Human Resources Department's attention by November 15. Candidates and review initiators may begin to assemble documentation at any time.

December 3, 2019 to January 31, 2020:

Review initiators and librarians should put together the formal documentation which will be used in the review. This should include:

  1. Review initiator's recommendation (Comments prepared by persons at higher levels of supervision (e.g. division heads, department heads, Assistant/Associate University Librarians) may be included in the academic review file.)
  2. Librarian's signed self-evaluation
  3. A current CV or new or updated Biography Form 1501
  4. Carefully chosen copies of reports, articles and books which the candidate has authored or edited and other documentation which the candidate believes may be of assistance in the evaluation
  5. Additional letters of support: additional letters of support are appropriate for greater than standard, off-cycle, career status, and promotion reviews. Mid-level or higher Librarian-rank candidates may choose to include such letters in their review files. Give 3-5 names to your review intiator, who can request letters from anyone but is expected to request a reasonable number from the list supplied by candidate; you can also indicate individuals who might not provide objective assessments of your work. Those should be provided to the review initiator by December 3, 2019.

January 2, 2020 to January 24, 2020:

Any requests for deferral of a scheduled merit increase review must be made to the review initiator and CAPA by January 24 at the latest.

February 1, 2020 to March 2, 2020:

Review initiators should prepare and submit formal merit increase recommendations to the Library Human Resources Department no later than March 2.

March 5, 2020 to March 30, 2020:

The Library Human Resources Department forwards documentation for all merit increases in the Librarian series (including off-cycle merits) to CAPA.

April 1, 2020 to May 10, 2020:

CAPA reviews dossiers for Library-wide parity and confers with the University Librarian about any problems.

May 31, 2020:

Last date for CAPA to forward documentation and recommendations to the University Librarian.

June 2020:

The University Librarian makes advancement decisions, consults with CAPA as required.

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