Human Resources

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Definitions of Terms

  • Absence: A scheduled work day(s) that an employee is not at work.
  • Approved Leave Without Pay: Unpaid absence from work approved in writing by the appropriate supervisor or manager.
  • Unapproved Leave Without Pay: Unpaid absence from work that has not been approved in writing by the appropriate supervisor or manager. Examples of unapproved LWOP may include but are not limited to tardiness, failure to appear for work, failure to follow proper request or call-in procedures, failure to provide documentation when requested, and leaving work without permission.
  • Excessive Absence (unavailability): Frequent absences to the degree that the employee's attendance is creating a hardship on the department. The employee is therefore not consistently available for work (unavailability).
  • Patterned Absences: Those absences which recur as a "pattern," and may involve consistent Monday or Friday absences; absences of days immediately before or after holidays; or frequent absences which fall on similar days or times of the month.
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