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Administrative Assistant (4724C) #23627

Administrative Assistant (4724C) #23627

  • Job ID: 23627
  • Location: Main Campus-Berkeley
  • Full/Part Time: Part-Time
  • Regular/Temporary: Regular
  • Department: Library Administration

About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley

Application Review Date

The First Review Date for this job is: 8/10/17

Departmental Overview

The East Asian Library is a language-specialty library with a staff of eighteen career employees, a number of temporary staff, and a greater number of student employees. Its combined holdings total over a million items. Its primary users are East Asian studies faculty and students in all colleges and professional schools on the Berkeley campus.

Responsibilities

Orders supplies and equipment for entire unit using BluCard and BearBuy; requests payment or purchase orders for supplies or services rendered. Obtains pre-approvals for entertainment and travel. Prepares requests for reimbursement for staff travel, professional development, and entertainment of an official nature. Makes deposits. Maintains records and monitors payments and reimbursements.

Provides administrative support to unit and director. Performs reception responsibilities and serves as primary contact for official visitors and delegations. Responds to telephone queries from faculty, staff, donors, media, and the public. Manages the director’s calendar, schedules meetings, assists with travel plans. Participates in planning of special events, e.g., academic conferences or public receptions, sponsored by the unit, including logistics and coordination of events.

Miscellaneous duties as assigned: delivering express mail to Moffitt mail room; assisting with statistics reporting; working with Berkeley International Office and Campus Shared Services to obtain visas for visiting scholars.

Required Qualifications

Knowledge of basic computer applications; ability to communicate clearly, set priorities, organize, maintain orderly records and files, complete assigned tasks thoroughly and promptly, maintain an excellent attendance record, work in a diverse environment, work accurately and efficiently paying attention to detail. Good interpersonal skills.

Preferred Qualifications

Familiarity with campus travel, entertainment, and purchasing policies; familiarity with Asian culture or knowledge of an Asian language; familiarity with libraries and library operations.

Salary and Benefits

The hourly salary range for this position is $17.88 - $25.20.

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How To Apply

Please submit your cover letter and resume as a single attachment when applying. Application materials can be submitted at http://jobs.berkeley.edu

Other Information

This position is a limited role at 43% time for one year.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf or the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/400037