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Interlibrary Projects Assistant (6760C) #23504

Interlibrary Projects Assistant (6760C) #23504

  • Job ID: 23504
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration

About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: 7/14/17

Departmental Overview

The Interlibrary Services Department (ILS) of the UC Berkeley Library handles the borrowing and lending of library materials with other institutions in order to support researchers in all fields and languages. Clientele are faculty, staff, students and independent researchers from UC Berkeley and around the world. The department is comprised of two units: Interlibrary Lending/Photoduplication (ILL/P), and Interlibrary Borrowing. ILL/P handles requests from clients worldwide for loan or duplication of material held by the UCB libraries. Special Agreement Libraries (SAL) is the section of this unit that handles requests from other UC campuses, Stanford University, and UT Austin. The Interlibrary Borrowing Service (IBS) processes requests from UC Berkeley patrons wishing to obtain material from other institutions. The Baker Service, a component of IBS, is a fee-based document delivery and retrieval service available to UC Berkeley faculty, staff, and graduate students. In addition to the standard suite of software used by most library staff, ILS uses specialized equipment and software to receive, send, fill, deliver and track interlibrary loan and document delivery requests, as well as payments owed or collected.


The Library Assistant III position works as part of a team, reporting to the Library Supervisor I of ILL/P, to facilitate projects for Berkeley. This position will be primarily assigned to the Google digitization project. As part of their ILS role they will also work on ILS projects as needed The ILL/P team works in partnership with colleagues in various departments around the Library.

  • Coordinates the daily workflow, in collaboration with other ILS staff, for the Google books digitization project and other projects as needed. Prioritizes tasks, including the handling of requests from project stakeholders and leaders.
  • Serves as primary contact for Google Books project at UC Berkeley: manages production statistics and interfaces with digital projects unit as needed to support projects.
  • Engages in ILS tasks as needed including downloading of requests, performing routine and complex bibliographic checking of requests, updates time sensitive information, monitors returnables in various databases, downloads articles and serves fulfilment services.
  • In the absence of the Student Supervisor, serves as a resource for the student workers, and ensures that they have work to perform.
  • Responds to inquiries from patrons (either via phone or email). Resolves questions or problems associated with particular requests. Fields inquiries pertaining to ILL services, and explain ILL/P policies and charges.
  • Assists with the compilation of statistics for the Lending section.
  • Assist patrons at the Interlibrary Borrowing Service desk approximately two hours per week, as needed

Required Qualifications

  • General knowledge of library practices and procedures.
  • Knowledge of technical processing procedures used in an academic library at the Library Assistant series level.
  • Basic bibliographic skills necessary to recognize matching records or problems using comon bibliographic & reference tools:
  • Ability to oversee an operation involving large-scale material flow
  • Demonstrated ability to communicate with the public by phone, email and in person in a professional manner.
  • Proven experience working with student employees and collaborating with multiple units and departments.
  • Demonstrated ability to execute multiple tasks simultaneously.
  • Ability to lift up to 25 pounds, and to push a loaded book cart weighing up to 200 pounds.

Preferred Qualifications

  • Ability to read a non-English language
  • Knowledge of UC Berkeley circulation policies/procedures
  • Experience working in a high-volume, fast-paced environment.
  • Familiarity with the location and layout of the U.C. Berkeley libraries.

Salary & Benefits

How To Apply

Please submit your cover letter and resume as a single attachment when applying. Application materials can be submitted at

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: or the complete University of California nondiscrimination and affirmative action policy see: