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USPS Postage Cost-Saving Tips

  1. When mailing more than 5 pages, fold your documents in half and place in a 6x9 envelope to save an average of $0.41. (NOTE: Do not use an envelope with a clasp; there is an extra USPS service fee.)
  2. Screen your mailing list for unnecessary names, duplicates, and incomplete addresses.
  3. Do not over-insure. The post office and UPS will pay only the actual value of an item, not the declared value.
  4. Use postcards for short messages or announcements. Sending a postcard costs $0.32; the letter rate is $0.45.
  5. Double side your inserts to keep the weight down of your piece of mail.
  6. Combine mail items when possible into a larger envelope for distribution at the receiving location.
  7. Use Business Reply envelopes provided by vendors, instead of department envelopes.
  8. When time is critical, fax the information instead of using Express Mail. If you do need something sent through Express Mail, use FedEx--their service is quicker and more economical.
  9. Use Priority Mail only for items being sent out-of-state. Priority has a two to three day delivery time. Anything in-state sent through 1st Class is delivered in that time.
  10. If you use Priority Mail, use the envelopes and boxes provided by the USPS. These supplies are free and can be ordered online at or obtained through the Library Mailroom.
  11. Request Library and Book Rate whenever possible. Savings can be as much as 50% of the cost of 1st Class Mail.
  12. Save $2.30 on each piece of Certified Mail by NOT using a Return Receipt. Return Receipts are rarely needed or legally required. 95% of the time there is no problem with the delivery of Certified Mail . If there is, you can obtain a copy of the signed 3849 Form from the delivery Post Office for a small fee.
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