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Reimbursement

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Acceptable proof of payment documentation must include the following components: Name of Payee—Who did you pay for the goods or services? Amount Charged—How much did you pay for the goods or services? Transaction Date—When did you buy the goods or services? Form of Payment—What form of payment was used to purchase those goods or services? Description of the Goods or Services Purchased—What did you buy? Is this...

Prior to creating a reimbursement request, you are required to complete the pre-approval process in the Library Travel System. When you return from your trip, please review the table on the Procedures for Funding Approval Requests page or check the the Approvals tab of your Pre-approval Request to determine your next...

Prior to creating a reimbursement request, you are required to complete the pre-approval process in the Library Travel System. When you return from your trip, please review the table on the Procedures for Funding Approval Requests page or check the the Approvals tab of your Pre-approval Request to determine your next...

If you plan to incur entertainment expenses while on travel status, please provide the business purpose of the entertainment expense in the 'Business Purpose' section of your Travel Pre-approval Form and include the estimated entertainment expense amount in the 'Meals and Incidentals' portion of the form.

Please include the entertainment costs incurred while traveling in your Campus Travel Report when you...

If you travel short distances regularly, you may submit a single Travel Pre-approval Request for multiple trips for up to one fiscal year and aggregate your estimated expenses per month or thirty day period. If your recurrent local travel includes direct billed rental car Fleet Services/Fuel Card expenses, please indicate this in your Pre-approval Request and an LBS Analyst will contact you.

To submit your...

The following information is required to reimburse a non-UCB traveler:

A mailing address for the reimbursement check

If mailing address is U.S. based or payment includes honoraria, contractor services, scholarship, or fellowship grants, then the traveler’s U.S. Social Security Number or Individual Taxpayer ID Number (ITIN) is required.

If the traveler is a U.S. citizen or permanent...

Acceptable proof of payment documentation must include the following components: Name of Payee—Who did you pay for the goods or services? Amount Charged—How much did you pay for the goods or services? Transaction Date—When did you buy the goods or services? Form of Payment—What form of payment was used to purchase those goods or services? Description of the Goods or Services Purchased—What did you buy? Is this...

The Library may pay for institutional memberships in organizations, excluding social organizations, if a genuine business purpose can be established. Requests for individual or personal membership may only be submitted by Librarians with LAUC-B funding.

To request payment of an institutional membership:

Fill out the membership form and a ...

The Library's petty cash account is used to reimburse employees for out-of-pocket purchases of low-value supplies and services. Requesting petty cash is only an option in the case of emergency purchases, or if it is not possible to proccess the purchase through Library Purchasing. The expenses must be authorized by the Unit Head and meet the same eligibility requirements as other Low-Value Purchase Order (LVPO)...