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Timekeeping

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CalTime

Student employees are paid biweekly and report their time in real time—each time they start or stop work—using either computers or CalTime terminals (time clocks), depending on their department’s practices.

View your paystub and W-2

You may access these forms in Blu portal, the UC Berkeley employee portal designed to be your one-stop...

Time Reporting: Caltime

Your Caltime timesheet is the official record of hours worked. It is your responsibility to clock in and out accurately for each shift that you work and before and after meal breaks. If you make an error, notify your supervisor immediately for correction. Only staff employees designated as supervisors may correct and approve your timesheets.

Do not clock in or out for...

Fifteen-minute breaks with pay are scheduled based on the needs and at the convenience of the department for part-time employees working three or more consecutive hours in any one period. Breaks cannot be accumulated or used for other purposes, such as leaving work early or adjusting work schedules. The University Policy reads, “rest period privileges may be withdrawn if abused.” Breaks are to be taken outside...

Do not agree to a work schedule unless you are able to maintain it throughout the semester. Library operations continue during midterms, finals, and holiday periods. Most units arrange special work schedules for finals week, but expect students to work their regular number of hours. All changes in schedule must be pre-approved by your supervisor.

If anything prevents you from reporting to work on time,...

Student employees may be scheduled to work up to a maximum of 49% of the working hours in the month (19½ hours per week). Employees are normally not scheduled for work shifts of less than 2 hours or more than 4 consecutive hours. Exceptions to normal work shifts may be requested and approved by the supervisor when it is essential to the operation of the Library; however, schedules of more than 5¾ consecutive...

The purpose of substitution procedure is to keep Library operations staffed. It is your responsibility to notify your supervisor immediately if you anticipate being absent from work. Your supervisor may require you to recruit an appropriately trained substitute. A substitute takes the responsibility to show up for those specific hours that need coverage and can work hours in addition to his or her regular...

Library student employees may work additional hours during finals and break periods with Supervisor/Unit Head approval provided that there is sufficient need and the Unit can support the extra payroll cost. Supervisors should be aware that students who work over 19.5 hours per week may become eligible for sick time. Under no circumstances should a student be allowed to work over 40 hours any week between all on-...